Privacy statement relating to the collection of FEPOW histories

General statement

This privacy policy sets out how Liverpool School of Tropical Medicine uses and protects any information that you give us when you enquire or submit information to the Captive Memories project via

LSTM is committed to ensuring that your privacy is protected and will only process personal data in accordance with the current data protection legislation and with this privacy statement.

LSTM may change this policy from time to time and we will then issue an updated privacy notice and update the online version of the notice at


Information is gathered by the Captive Memories as part of the archiving work relating to Far East Prisoners of War.

What information is being collected & what is the legal basis for collecting the data?

Accounts of the experiences of prisoners of war are being collected as part of Liverpool School of Tropical Medicine’s task in the public interest as a higher education institution (GDPR Article 6.1.e). Accounts may include special category data, e.g. health information, and the lawful basis for this is for archiving purposes in the public interest (GDPR Article 9.2.j).

Who is collecting it?

Liverpool School of Tropical Medicine receives the information and will share with the project partners at the University of Lancaster and the Imperial War Museum.

How is the information collected?

Information is collected via online forms and through email. This includes the webpage and email address fepow [dot] project [at] lstmed [dot] ac [dot] uk

How the information is being used, stored and protected?

Captive Memories is committed to publicising the experiences of Far East Prisoners of War and produces reports and exhibits that are displayed in museums and on broadcast media.

Any information you provide will be stored electronically and can be viewed only by the web manager and the historians. Names, email addresses, physical addresses and telephone numbers are used only to contact the member concerned.

Captive Memories respects your privacy and will not disclose your personal details without your approval. The information will be held until you tell us in writing that you want it to be deleted. If the historians wish to include your material on the website, we will first ask for your permission to do this.

Retention of data and updating your information

This is a public archive so prisoner of war accounts and permissions around then may be held for many decades. If you have any concerns about long term storage and wish to discuss deletion of your data please contact fepow [dot] project [at] lstmed [dot] ac [dot] uk

Your rights and how to find out what information we hold about you

The GDPR gives individuals the following rights:

1. The right to be informed

2. The right of access

3. The right to rectification

4. The right to erasure (to be forgotten), although this does not necessarily apply to archives.

5. The right to restrict processing

6. The right to data portability, although this does not necessarily apply to archives.

7. The right to object, although this does not necessarily apply to archives.

8. Rights in relation to automated decision making and profiling, although the archive does not process information in this way.

If you wish to exercise any of the rights above, please get in touch using the details below.

How to contact us

If you wish to exercise any of these rights, including making a subject access request, please contact us at fepow [dot] project [at] lstmed [dot] ac [dot] uk

General queries about data protection at LSTM should be directed to the Data Protection Officer

Liverpool School of Tropical Medicine
Pembroke Place
L3 5QA

dataprotection [at] lstmed [dot] ac [dot] uk

0151 702 9323